Getting Ready for Camp

Forms

We have not succeeded at eliminating forms but with the Parent Dashboard, we have made the process easier. Most of our forms can be filled out and submitted directly online. The few things you need to print, fill out and submit can be uploaded using the parent dashboard or faxed to us at (646) 619-4488.

Start filling out your forms at the Parent Dashboard now or read about the forms below.

Health Forms

New York State requires us to have a lot of health information before your child arrives at camp. We need a 2017 Camper Health Exam Form signed by your doctor, an Individualized Standing Orders Form  signed by you and your doctor so we can give your child over the counter medicine, a health history, and a form about Sunscreen and Meningococcal. We also need a front and back copy of your child’s insurance card.

The Health History, Suncreen and Meningococcal forms should be filled out online by you. You do not need a doctor to complete these forms and they are now online forms that will go directly into our medical database to be used by our medical staff. Please fill out these forms online and upload a copy of the front and back of your child’s insurance card as soon as possible but no later than April 30th.

The Health Exam Form must be filled out by your doctor based upon an exam in the last 12 months. The Individualized Standing Order Form must be signed by both you AND your child’s doctor. We cannot give your child any over the counter medication (think even an aspirin) unless the form is filled out properly. Please return these forms by uploading them to the Parent Dashboard.

Since some of these forms are tricky, please complete them as early as possible so we can review them. If these forms are not properly completed, we will not be allowed to have your child at camp until they are corrected.

Trip Forms

Part of camp is fun trips. We submit a safety plan for every trip to the New York Department of Health. As part of this process, the Department of Health requires us to get trip permission forms from you.

Packing/Baggage

You can find packing lists for all our session lengths below. Please review them carefully both for what you should and should not send up to camp. We encourage you to involve your child in the packing process no matter how old or how young they are. Part of heading off to camp is being responsible for your stuff and it is hard to feel responsible if you don’t even know what stuff you brought with you. Many children also feel more secure about the transition to camp if they have been part of the packing process. All campers must have camp shirts for trip days and special events . Also please make sure you label everything (shoes, toothbrush, soap container, everything) with your child’s name (not just initials).

Campers may bring a small backpack of personal items with them on the bus. All other baggage must be transported to camp by Camp Trunk Delivery, our luggage transportation company. Camp Trunk Delivery will pick up your luggage from your house. The cost for this service is $105. In order to be fair to all of our families, families bringing more than a small backpack for the bus ride will be charged $150. The bus just doesn’t have space for bags.

Camp Trunk Delivery Info & Registration

Packing lists:

Medication

In order for our Nurses to focus all of their attention on campers who need medical assistance and to make sure we are in compliance with medical regulations, we require all medication in pill form to be sent to camp via a service called Mountain Meds. Mountain Meds takes your child’s prescription and sends them to camp in labeled individual doses. You must fill your prescription with Mountain Meds 30 days prior to your camper’s session or they will assess a $30 late fee. Mountain Meds recommends sending prescriptions 60 days prior.

The fee payable to Mountain Meds is $9.99 per 1-month session, $7 extra for full summer. Mountain Meds Registration Link

Mountain Meds FAQs

The Camp Health Center stocks over the counter medication like Tylenol, Advil and Benadryl. You will not need to order medication like this from Mountain Meds and please do not send it with your child to camp as it cannot be stored in the bunk. Medication such as refrigerated medications, rescue inhalers and Epi-pens that must accompany campers or any medications like antibiotics that a camper has started just prior to the start of camp may be sent on the bus and handed directly to a bus counselor as long as you have notified the Camp Health Center.

Any other medications not listed above and not in pill form must be received at camp by Saturday, June 20th, so the health staff can be prepared for the start of camp. There will be a $150 charge – per medication – for any medication except refrigerated medications, rescue inhalers, Epi-pens and recently started medications like antibiotics that accompany a camper on the bus to camp. Rookie camp families, whose children take medication, please contact the camp office for special instructions.

Photos/E-mail

Back in the olden days, when I was little, you communicated with people at camp by letter. My older brother actually wrote me every day that I was at camp, and I still have all the letters he wrote in a drawer. You can now use an e-mail service to e-mail your child at camp. Click here to register for this service using the code that was e-mailed to you. Please contact Yvette at Yvette@bhecamp.org if you need any assistance.

Our Camp photographer also takes pictures most days at camp, and posts them in our Photo Gallery.  Login to the Parent Dashboard to view these photos.  Please look at these photos to get a general sense of the camp day, and not to track your child’s progress at camp.

Camp also posts updates on Facebook.